Contract Type: Direct Fixed Term contract.
Job Location: Kuala Lumpur
Scope and Responsibilities
Under supervision, manage company documents while also ensuring their accuracy, quality and integrity. Render assistance to the project for proper upkeep of all documents pertaining to project correspondences between the clients and the vendor’s and any third parties.
Primary Duties
- Assist in maintaining schedule for creating databases for tracking all technical and non-technical documents and provide status update on a regular basis. Receive technical drawings from various discipline engineers and ensure revision accuracy before issuing to the client/Vendor & any third parties.
- Issue regular reports to client on Drawings status, Technical Query status and exception reporting. Issue regular reports to Project, engineering and construction team on overdue documents from Client, vendor and also issue statistical vendor document status purchase order wise.
- Support site Document control activities until site document control stabilizes.
- Ensure data accuracy.
- Distribute internally copy of transmittals within the project team and site (if deemed fit) as per distribution matrix assigned. Receive reviewed documents from client and make respective log entries and assign the approval codes for the commented drawings in TDR (Technical Document Register). Also transfer these approvals internally as per the project distribution matrix.
- Responsible to ensure all Technical deliverables are issued, returned, logged within an acceptable time frame.
- On request send vendor documents to the client for review. Communicate all comments received from client to the vendor.
- Liaise with vendors and expedite for timely submission of all documents as mentioned in the VDR.
- Answer all day to day queries from Disciplines/Projects in regard to document status.
- Verify if the MRB (Manufacturing Record Book) and the Operating Maintenance Manual is in conformance with the quality standards in co-ordination with QA/QC Team. Maintain a comprehensive list of the entire quality test plans needed to be conducted on materials.
- Perform other related duties incidental to the work described in support of the department.
We are looking for talent with...
- Very familiar with final document process with strong hands on experience.
- Familiar with Project Management.
- Ability to meet deadlines and manage priorities.
- Independent with high organizational skills.
- Ability to take initiatives.
- Proficient in the use of word processing systems EDMS, Petrocept and Documentum.
- Knowledge of quality, Document control procedures
- Basic knowledge of Design layout equipment and drawings.
- Familiar with administrative processes involved in Engineering and procurement activities.
- Ability to meet multiple demands to do concurrent tasks
- Attention to detail
- Diplomacy & Flexible
- Willing to work extra hours when needed
Minimum Requirement
Bachelor’s degree or a 3 Year Technical Diploma with minimum of 6-10 years of related experience as a document controller on EPC projects.
While this role is opened for all, candidates from Sarawak will be given priority.
Only shortlisted candidates will be notified.
Job Type: Contract
Contract length: 6 months
Salary: RM4,500.00 - RM5,000.00 per month
Benefits:
- Additional leave
- Health insurance
Schedule:
- Day shift
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- What is your current salary?
- What is your expected salary? (Please answer)
- Immediately available candidate is preferred. What is your notice period? (Please provide answer)
Experience:
- Document Controller in Oil & Gas EPC: 4 years (Preferred)
